Privacy Policy

Last Updated:

Your Privacy Matters

We are committed to protecting your privacy and securing your data. This policy explains how we collect, use, and protect your information.

1. Information We Collect

Account Information

When you create an account, we collect:

  • Name and email address
  • Password (encrypted)
  • Firm name (optional)
  • Subscription tier and payment information

Case Data

When you use our service, we store:

  • Case names and types
  • Calculation inputs (dates, amounts, rates)
  • Compensation components and mitigation data
  • Generated calculation results

Usage Data

We automatically collect:

  • Login and activity timestamps
  • IP addresses and session information
  • Browser and device information
  • Pages visited and features used
  • Case creation, editing, and export events

2. How We Use Your Information

We use your information to:

  • Provide the Service: Process calculations, generate reports, and manage your account
  • Improve the Service: Analyze usage patterns to enhance features and performance
  • Communicate: Send important service updates, security alerts, and support responses
  • Billing: Process subscription payments and maintain billing records
  • Security: Detect and prevent fraud, abuse, and security issues
  • Analytics: Generate aggregate statistics about service usage (no individual identification)

3. Data Security

We implement industry-standard security measures to protect your data:

  • Encrypted HTTPS connections for all data transmission
  • Encrypted password storage using industry-standard hashing
  • Secure database hosting with access controls
  • Regular security audits and updates
  • Limited employee access to user data

4. Data Retention

We retain your data as follows:

  • Free Tier: Cases deleted after 7 days of inactivity
  • Professional/Firm Tier: Unlimited retention while subscription is active
  • Account Data: Retained until you request account deletion
  • Activity Logs: Retained for 12 months for analytics and security
  • Billing Records: Retained as required by law (typically 7 years)

5. Data Sharing

We do NOT sell your personal information. We may share data only in these limited circumstances:

  • Payment Processors: Payment information shared with our billing provider (Paddle) to process subscriptions
  • Service Providers: Hosting and infrastructure providers who help us operate the service
  • Legal Requirements: When required by law, court order, or government request
  • Business Transfers: In the event of a merger, acquisition, or sale of assets

6. Your Rights

You have the right to:

  • Access: Request a copy of your personal data
  • Correction: Update or correct your account information
  • Deletion: Request deletion of your account and associated data
  • Export: Download your case data in standard formats
  • Opt-Out: Unsubscribe from marketing emails (service emails still required)

7. Cookies and Tracking

We use cookies and similar technologies for:

  • Authentication and session management
  • Remembering your preferences
  • Analytics and performance monitoring

You can control cookies through your browser settings, but some features may not work if cookies are disabled.

8. Third-Party Services

Our service integrates with:

  • Paddle: Payment processing and subscription management
  • Hosting Provider: Cloud infrastructure for data storage and processing

These third parties have their own privacy policies and we are not responsible for their practices.

9. Children's Privacy

Our service is not intended for users under 18 years of age. We do not knowingly collect information from children. If we learn that we have collected information from a child under 18, we will delete it promptly.

10. International Users

Our service is operated in the United States. If you access the service from outside the U.S., your data will be transferred to and processed in the United States. By using the service, you consent to this transfer.

11. Attorney-Client Privilege

Important Legal Notice

We are NOT a law firm and do not provide legal services. Communications with us are NOT protected by attorney-client privilege. Do not share privileged or confidential legal strategy information. Use only the factual data necessary for calculations (dates, amounts, rates).

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by email or through the service. Your continued use after changes constitutes acceptance of the updated policy.

13. Contact Us

For questions about this Privacy Policy or to exercise your rights, please contact us at:
Email: privacy@damagescalculator.com

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